HRHQ by Exceed HR

We take safeguarding online privacy seriously. Please read the whole of this statement carefully as it sets out what information we may collect from you, how we may use it and your rights in respect of our use and the key details of our privacy policy.

From time to time, we may need to change our privacy policy because of changes in our organisation, legislation or in our attempts to serve your needs better. We will use reasonable efforts to publish any changes to our privacy statement.

Exceed HR is responsible for collecting, processing, storing and safe-keeping personal and other information as part of providing a service and carrying out our regular business activities. We manage personal information in accordance with the Privacy Act 2020 and other applicable laws.

Any questions regarding our processing of personal data should be directed to us via info@exceedhr.co.nz 

SCOPE

Our website address is: https://www.yourhrhq.co.nz

Our Privacy Statement governs any kind of processing where we are acting as a data controller or co-controller (including collection, use, transfer, storage and deletion) of personally identifiable information (any information that may be used to identify a physical person, and any other information associated therewith) about natural persons. This statement applies to our processing of data collected through any means, actively as well as passively, from persons located anywhere in the world.

We are guided by the following principles when processing data:

1.      We will only collect data for specific and specified purposes; we will make it clear at the point when we request your information, what we are collecting it for and how we are going to use it;

2.      We will not collect data beyond what is necessary to accomplish those purposes; we will minimise the amount of information we collect from you to what we need to deliver the services required;

3.      We will collect and use your personal information only if we have sensible business reasons for doing so, such as contacting you with a regular newsletter and or relevant offers and information from time to time to provide the services you have subscribed to. 

4.      We will not use your data for purposes other than those for which it was collected, accepted as stated within our policy, or with your prior consent;

5.      We will seek to verify and/or update your data periodically and we will accept requests from you for amendment of the data held;

6.      We will apply high technical standards to make our processing of data secure;

7.      Except otherwise stated, we will not store data in identifiable form longer than is necessary to accomplish its purpose or as required by law.

INFORMATION COLLECTED

We will collect information from you when:

1.      You sign up to our newsletter or mailing list

2.      You download an opt-in

3.      You join a course, membership or programme

4.      You contact us for information via our website or social media channels, by phone or email

5.      You post on our social media channels, website or blog

6.      You work with us in a commercial capacity

We may use the information collected to:

1.      Allow you to process a booking for a product or course

2.      Create a profile for you on our site

3.      Send you our newsletters or provide you with information, products or services that you request from us or which we feel may interest you, where you have consented to be contacted for such purposes

4.      Ensure that content from our site is presented to you in the most effective manner for you and your computer

5.      Allow you to participate in the service you have chosen to do so

6.      Notify you about changes to our service

INFORMATION STORAGE

If you provide us with your email address it will be stored, along with your first name via ConvertKit who have their own privacy policy and will protect your data. You can find out more here: https://convertkit.com/privacy

LEGAL BASIS FOR PROCESSING YOUR DATA

Processing of your data shall only be lawful if and to the extent that at least one of the following applies:

1.      You have consented

2.      For the performance of a contract

3.      For compliance with a legal obligation which we must perform

4.      To protect vital interests of your or another person

5.      It is in the public interest

6.      It is in the legitimate interests pursued by us or a third party

We collect data for the purposes set out above. Data is managed to ensure that it is either erased from our system when it is no longer required for the purpose for which it was collected, retained for legal reasons or minimised and retained.

LINKS FROM OUR SITE

Our site contains links to and from other websites which are operated by individuals and companies over which we have no direct control. If you follow a link to any of these websites, please note that these websites have their own privacy and terms of use policies. We do not accept any responsibility or liability for these policies. We advise you to check the policies for third party sites before you submit any personal data to the website.

 COMMENTS

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service Privacy Policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

MEDIA

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

COOKIES

If you leave a comment on our site you may opt in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

EMBEDDED CONTENT

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

HOW LONG WE RETAIN YOUR DATA

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

MARKETING EMAILS

We will make it as easy as we can for you to opt out of unwanted processing, providing it does not restrict our ability to provide you with the primary service you have requested.

Please note if you wish to unsubscribe from any marketing emails that you have signed up for, you can do so by emailing info@exceedhr.co.nz or by clicking on the unsubscribe link on the marketing email that was sent to you (every email will contain one at the bottom). It may take 24 hours for this to become effective.

CHANGES TO OUR POLICY & FUTURE PROCESSING

We do not intend to process your personal information except for the reasons stated within this privacy notice. If this changes, this privacy notice will be amended and placed on our website at http://www.yourhrhq.co.nz

POLICY DETAILS

If you are concerned about how we are collecting, using and/or sharing your personal information, you can contact us at info@exceedhr.co.nz